Administrative Officer

Administrative Officer
PWESCR
Location: Kalkaji, New Delhi
Last Date: February 28, 2009

Programme on Women’s Economic, Social and Cultural Rights (PWESCR)
Job Description – Administrative Officer, New Delhi, India

PWESCR a new international initiative based in New Delhi., seeks an energetic person with a can do attitude to join its team as the Accounts and Finance Officer.

Responsible for all aspects of the day to day running of PWESCR’S offices in Delhi. The Administrative Officer is integral to the smooth operation of PWESCR’s office.

RESPONSIBILITIES:

I Administration
 Organizing a filing system for filling project documents accounts report and administration reports, typing documents/monthly financial and administrative report
 Supervision of office attendant, and cleaning staff.
 Supervising proper maintenance of all office properties.
 Handle all travel related logistics for staff or pwescr partners as per their travel plans.
 Make office purchases and obtain quotations for the same.
 Managing and maintaining all office inventory including furniture, computers, electrical components etc.
 Payment of office rent, telephone, electricity and all other utility bills on time.
 Maintaining attendance and leave records for all staff full time, part-time, consultants, interns.
 Responsible for receiving-dispatching and recording of all mail received & courier packages;
 Help organize and coordinate all logistics connect with all PWESCR events. This will include venue management, food arrangements, literature requirements, etc.
 Organizing Staff Meetings and keeping down the minutes of the staff Meetings and circulating them with in the office. And Board Meetings arrangements – minutes book, board member attendance register.
 Assisting the Programme Staff with all the logistics (i.e. Data base, travel arrangements, hotel reservations, local travel etc) while planning meetings outside Delhi.
 Keep inventory of Office Stationery & make monthly purchase order.
 Liaison with the landlord and vendors (AMC, Website & Email Server, Printer & Publishers etc.)
 Ensure office has the best prices on all services including phone, email, networks etc.


II: Accounts
 Assistance in carrying out bank related functions
 Preparing invoices/ vouchers for payment and bank deposits; maintaining and managing office supplies and equipment. General office and administrative support.
 Assist Accounts and Finance Officer in account keeping, preparation of vouchers, and data entry for bank reconciliation, and trial balance, record keeping, cash book and bank book update, etc.
 Keeping record of inventory of Assets (Computers, furniture’s etc.)
 Keeping records of Salary to be given before 7th of every month with salary slip and timely deposit of TDS with challans.
 All record Maintain office registers independently such as attendance register, bill register, cheque register etc.
 Take care of advances & material for out going staff for field work.

III: Human Resources Management

 Updating and distributing personnel policies.
 Collecting and distributing staff information and schedules.
 Internship recruitment; orienting new employees and interns; facilitating job searches and hiring.

IV: IT
 Managing the office communication systems, which includes phone, fax, email take care of all IT concerned matters. Checking Email Servers, Networking etc.
 Maintenance of PWESCR website
 Other tech support


V: Management Information System
 Maintenance of organizational Data Base and updating it regularly

Any other task assigned by the Executive Director

This position requires demonstrated attention to detail, the ability to juggle many tasks at once, highly developed organizational skills, and strong oral and written communication skills (in English). The candidate should have a college degree with at least 3-5 years of experience handling accounts and finances. Preference will be given to candidates who have experience with NGO.

Remuneration:
Depending on experience.
The contract is for two years, with a probationary period of six months.

To Apply:
Interested applicants should submit the following:
• Résumé
• Cover letter
• Two letters of reference

These documents are to be submitted to:
PWESCR, Job search
DD Nehru Enclave, Kalkaji, 2nd Floor
New Delhi 110019
ao@pwescr.org

No phone calls, please. Applications will be accepted until the position is filled. However, the first round of short listing and interviews will be conducted for all those who send their applications before February 28, 2009. Only those candidates we wish to interview will be contacted. PWESCR is an equal opportunity employer and encourages women from marginalized communities to apply.

Project Officer

Project Officer
PICDS
Location: Unnao, Hardoi, Sitapur, Kannuj
Last Date: February 27, 2009

NGO- PICDS(Pt.Iccha Ram BAll Vikash Evam Dalit Mahila Kalyan Samit. stablished in Hardoi since 1994.

We are working on this Project since 2005 with LIC and state govt.

The Project officer is a responsible person for program stablishing.The incumbent has overall responsibility for developing Program and conducting staff management and accounting duties related to the program and implementing agencies. The comprehensive program management systems maintained by the LIC & state Govt.

Job discription-
Recruiting and developing agents.

Meet targets (Weekly, Monthly Quarterly and Yearly)

Recruitment of agents / advisors.

Development of agent / advisors - prospecting habits, calling habits and work habits through various training program.

Supervise the activity plan of all agents / advisors to ensure that these are being fulfilled as per the desired levels.

Conduct weekly performance review (PRP) with agents

Help agents / advisors use the successful system and processes for maximizing business from a given target market.

Identify, interview and select new agents.

Undertake joint field work with agents/ advisors and demonstrate successful sales skills.

Provide feedback to trainers on group and individual development of agents / advisors

Ensure that agents / advisors under supervision perform as per the companyó rules and regulations



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A Agent / Advisor could be - For Example: House Wife, Chartered Accountant, Entrepreneur, Retired Person, Working people, Property dealer, Shopkeeper etc who would do it on a part-time bases to earn extra income apart from the their regular income from their respective jobs / Businesses) for selling life insurance policies/ product.


Qualification Post graduate or Graduate(any decipline) having 2 to 3 years experiance in Insurance sector or social network sector, having excelent communication skill in Hindi/English.
Fresher may also be apply.

Documentation and Knowledge Management Officer Christian Medical Association of India

Documentation and Knowledge Management Officer
Christian Medical Association of India
Location: New Delhi
Last Date: February 27, ൨൦൦൯

ABOUT CMAI

As a part of an internationally funded project, Christian Medical Association of India, a credible national NGO is fellowship of doctors, nurses, administrators, chaplains and allied health professionals who work on the issues of health at various fronts, to bring relief from pain and the joy of health among India’s poorest and marginalised sections of society.

PROJECT DESCRIPTION

CMAI is recruiting Documentation and Knowledge Management Officer in Delhi for its project “Participatory Communication Initiative for improving access to public healthcare services” implemented in four states. The project overall looks at developing participatory communication strategies to advocate for health entitlements of rural communities. The major activities also include the capacity building and advocacy with the health service providers, civil society organizations, panchayat raj institutions and the media on the issues of health. Promoting community awareness on health entitlements, continuous advocacy with stakeholders including government and other partners, and community mobilization activities, will be conducted throughout the life of the project. The key processes and learnings will be documented and disseminated

JOB SUMMARY

The Documentation and Knowledge management Officer will initiate and facilitate proper utilization of resources/ documents at state, district and block levels. S/ He will document all project activities and results and the processes of the initiatives in consultation with the Project Director and the Communication Specialist. S/ He should be able to identify processes under the project which need documentation under the guidance of team and experts; proactively document lessons learnt and innovations for the stakeholders. S/ He will be in involved in the training, coordinating and implementation of the project at the state level. S/ He will be in close association with the production of innovative strategies and models of using communication for community mobilization in the specified project. The salary offered for this post will be ranging from 18,000 – 20,000 per month.

PREFERRED QUALIFICATIONS

• Education & Experience: Post Graduate or equivalent in Development Communication/ Journalism and mass communication/ communication management. Qualification criteria could be relaxed only for those candidates with considerable track record or experience;
• Minimum 2-3 years of relevant work experience;
• Experience of Documenting Case Studies and learning processes in communities;.
•.Fluent in spoken and written English and Hindi;
•.Excellent understanding of the community processes under NRHM;
• Proficiency in computers;
• Experience in working with churches and ecumenical agencies will be an added advantage;
• Excellent Report writing skills and Analytical thinking
• Willing to travel extensively;


Email your CV addressing The Administrative Manager, Christian Medical Association of India
to admin@cmai.org with a copy to chd@cmai.org by 27th February, 2009. A more detailed job description can be provided on request.